Treasurer: Ryland Patterson | 

fINANCIAL sERVICES SPECIALIST: mARTHA bUTLER

The Student Finance Committee (SFC) meets on Thursdays at 4:00 pm in the Wilson Chamber.
The Student Government Association provides funding to many different student organizations for multiple purposes. Organizations may request funds throughout the year at weekly SFC meetings. Organizations may also request budgets for the following academic year in the spring semester.  All allocations must adhere to the SFC Bylaws. Please review the SFC Bylaws before making allocation, payment, or budget requests.

How to request one-time funding for your organization

(Visit Club & Organization Budgets under “What We Do” (http://www.longwoodsga.com/budget1718) for information on the Annual Budget Proposal Process)

1. Review the SFC Bylaws to ensure SGA is able to provide funding for your request.

2. Fill out the General Funding Request Form for general payment requests. Fill out the Conference Funding Request Form for payments regarding conferences and travel. Click on Forms in the navigation bar to find these forms.

3. Email the SGA Treasurer, Ryland Patterson (ryland.patterson@live.longwood.edu) and attach the appropriate completed form. Request to be added to the agenda for the next SFC meeting (usually held on Thursdays 4:00 p.m. in the Wilson Chamber, Upchurch University Center). Requests must be sent in, in advance by Midnight on Sunday and the SGA Treasurer will confirm when the hearing will occur.

4. When scheduled, bring 3 copies of your form and all supporting documents (map quest directions and maps, invoices, price estimates, etc.) to the SFC meeting. Be prepared to present your request and answer any questions the committee may have. Power Point presentations are welcome. Please submit to the Treasurer by email in advance of your hearing.

5. If the funding is approved at SFC, the request and proper paperwork will be forwarded to the SGA Financial Services Specialist in order to be processed. Payment Packets consisting of the Banner Payment Request Form and either an invoice or receipt must be submitted in order to access funds. Please contact the SGA Office if you have any questions or for further instructions.

   Please note, the Student Finance Committee will not fund the following:

   • Scholarships;

   • Work study programs;

   • No Gifts;

   • Direct philanthropic or financial contributions to any enterprise;

   • Alcoholic beverages, illegal substances, and all tobacco products including e-cigarettes and vapes;

   • Awards - including sashes, cords, hoods and medals;

   • Organization with eight or less members;

   • Political or religious conventions and/or events;

   • Activities which are considered to be part of a student's normal expenses for attaining credit towards a degree;

   • Expenditures which should normally be funded by state appropriated tax dollars;

   • Travel where academic credit is given;

   • If an organization has already made a commitment before funds are allocated;

   • T-shirts by any means other than a uniform (see Section VII of the SFC Bylaws);

   • Late fees due to lack of advance planning by the organization;

   • Decorations for booths at both Oktoberfest and Spring Weekend or activities that are designated as an organization function;

   • Professor involvement, unless they are presenting or speaking at an event;

   • DJ's outside of WMLU unless they cannot accommodate the organization's needs;

   • Food (unless it is being used for education programming or to be allocated at the discretion of the committee. Aramark must be consulted for catering and all food service requests 2 weeks in advance of the event, longwooddining@gmail.com);

   • Any and all goods and services related to the initiation or induction of new or honorary members of any RSO; or

   • Conferences where students are explicitly seeking employment, jobs, or internships.